DA/T 32-2021 in English

VALID

Rules for filing and management of official electronic mail

Issued on:2021-05-26
Implemented on:2021-10-01
File Format:PDF
Delivery:Via email within 1~3 business days

Price(USD)： $100.00
$97.00

Standard No:	DA/T 32-2021
Document status:	VALID
Title in English:	Rules for filing and management of official electronic mail
Title in Chinese:	公务电子邮件归档管理规则
Language:	English
File Format:	Electronic (PDF)
Delivery:	Via email within 1~3 business days
Issued on:	2021-05-26
Implemented on:	2021-10-01
Superseding:	DA/T 32-2005 Standards of electronic mail document filing and management
Professional Classification:	DA-Archives
Related Keywords:	official email management archive management system international standard management level electronic document management management principles
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Introduction

Background of Standard Revision and Technological Evolution

As an important standard in the field of electronic document management, DA/T 32-2021 reflects three core changes in official email management under the background of digital transformation:

Technical level: Added EML format specification requirements to adapt to the MIME international standard
Management level: Strengthen the whole-process control of metadata and clarify the four requirements (authenticity/integrity/availability/security)
Process level: Refine system interface specifications to achieve archiving automation

Comparison of core changes between the old and new standards

Comparison dimensions	2005 version	2021 version
Management Framework	Single Chapter "General Provisions"	Separation of "Management Principles" and "Management Responsibilities" (Chapters 4-5)
System Requirements	Not specified	New Chapter 6 System Construction Specifications (including GB/T 37002 Security Requirements)
Archive Format	Not specified	Clear that EML format takes precedence (Article 9.4)

Key Implementation Points

1. System Transformation Requirements

According to Clause 6.1.3 of the standard, the mail system must have:

Native Support class=instrument>EML format export
Metadata generation capability in accordance with DA/T 46
Standard API interface with electronic archive system

2. Archiving operation specifications

Case:During implementation in a central enterprise, it was found that:

Bulk emails must be archived uniformly by the sender (Article 9.1)
Email attachments must retain the original software environment (Article 8.3)
Metadata time accuracy must be accurate to the second (Article 8.5)

Compliance implementation suggestions

System connection:Revise the existing archive management system and supplement special provisions for email
Technical assessment: Carry out metadata field mapping according to Appendix A of the standard
Process optimization: Incorporate email archiving into the OA system approval closed loop

More samples: QC/T 942-2021 GB 18306-2015 JJG 21-2008

Sample only — not a preview of DA/T 32-2021