DA/T 68.3-2020 in English
VALIDSpecifications on the work of archives service outsourcing-Part 3 : Archives management consulting service
- Issued on:2020-05-18
- Implemented on:2020-06-01
- File Format:PDF
- Delivery:Via email within 1~3 business days
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Introduction
Analysis of the core content of the standard
DA/T68.3-2020, as the third part of the archive service outsourcing series of standards, systematically regulates the full business process of archive management consulting services for the first time. The standard clearly divides consulting services into 10 categories, including innovative content such as system design, information solutions, and scientific research services.
Service Content Comparison Matrix
| Service Type | Core Requirements | Deliverables | Typical Cycle |
|---|---|---|---|
| Archive Work System Design | Strategic Planning/System Preparation | Planning Text/System Compilation | 3-6 Months |
| Archive Informatization Plan | System Requirements Analysis | Construction Plan/Requirements Specification | 2-4 Months |
| Workplace Construction Consulting | Functional Layout Design | Feasibility Study Report | 1-3 Months |
Key Implementation Points
Risk Prevention and Control for Contractors
Standard Clause 5.3.2 clearly requires the establishment of a dual approval system:
1) The entry and exit of archives must be signed by the leader in charge + archives department
2) Contractor personnel must implement real-time registration + video surveillance
Contractor Capacity Building
Typical Case: A provincial archives achieved zero safety accidents for five consecutive years by
- Establishing a Project Manager AB Corner Mechanism
- Implementing Quarterly Confidentiality Drills
Analysis of Standard Evolution
Compared with the 2015 version of the pilot specification, the 2020 version has the following major breakthroughs:
1) 1) Added two new innovative businesses: scientific research services and assessment services
2) Clarified the technical requirements of electronic archive management system demand analysis for the first time
3) Strengthened the operability of the credit evaluation system (Appendix A/B)
Compliance implementation recommendations
- Essential contract terms: must include intellectual property ownership (5.3.4), phased acceptance nodes (7.4)
- Personnel management: consultants must have both intermediate archive professional title and project management PMP certification
- Digital transformation: it is recommended to implement clause 4.4 in conjunction with the GB/T18894 electronic document management standard
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