GB/T 39362-2020 in English

VALID

Archiving specification for electronic official document ofparty and government organs

Issued on:2020-11-19
Implemented on:2021-06-01
File Format:PDF
Delivery:Via email within 5 business days

Price(USD)： $370.00
$359.00

Standard No:	GB/T 39362-2020
Document status:	VALID
Title in English:	Archiving specification for electronic official document ofparty and government organs
Title in Chinese:	党政机关电子公文归档规范
Language:	English
File Format:	Electronic (PDF)
Delivery:	Via email within 5 business days
Issued on:	2020-11-19
Implemented on:	2021-06-01
ICS Classification:	35.240.30-IT applications in information, documentation and publishing
Chinese Classification:	L76-Text preparation and communication
Professional Classification:	GB-National Standard
Related Keywords:	electronic official document ofparty electronic official documents electronic documents electronic archives security government organs introduction interpretation
Related Topics:	organ files Party and government organs Organs Official documents Document metadata GBT39362 GB/T 39362-2020 archive Part 2 of the Specification for the Format of Electronic Official Documents of Party and Government Organs Recognition of party, government and military organs Application of electronic seals of party and government agencies gb/t 39362-2020 Official documents of party and government agencies

《GB/T 39362-2020党政机关电子公文归档规范》由244（国家密码管理局）归口，主管部门为国家密码管理局。

Introduction

Interpretation of the core content of the standard

GB/T39362-2020 is my country's first national standard specifically for the archiving of electronic official documents of party and government agencies, which stipulates the technical requirements for the entire process from document collection to archive reception. For the first time, the standard clearly adopts OFD as the basic archiving format, and innovatively proposes a "three-layer OFD file" storage structure.

Comparison of key technical requirements

Dimensions	Requirements of this standard	Traditional practices	Improvements
File format	OFD-based	Multiple heterogeneous formats	Uniform format standard
Metadata management	32 basic element sets	Custom fields	Standardized mapping
Packaging structure	Three-layer information package	Simple file package	Self-contained system
Archive cycle	Archive as you go	Annual centralized archiving	Process management

Analysis of implementation points

Typical application scenarios

A provincial-level agency found during the implementation process:

After adopting the double-layer OFD conversion technology, the scanned document retrieval efficiency increased by 300%
The metadata automatic capture function reduces the cataloging workload by 75%
The information package structure established in accordance with the requirements of Section 8.1 of the standard increases the cross-system handover success rate from 82% to 99.6%

System construction suggestions

Based on the functional requirements of Appendix A, it is recommended to adopt:

Modular architecture: separation of core functions such as capture, conversion, and encapsulation
Domestic adaptation: support for Kylin OS + DAMO database combination
Intelligent verification: integrated SM3 summary algorithm to verify package integrity

Standard evolution analysis

Main breakthroughs of this standard compared with GB/T18894-2016:

Technical dimension	Added mandatory requirements for OFD format
Management dimension	Clearly define the connection boundary between electronic documents and electronic archives
Security dimension	Prohibit the use of non-open encryption technology (Article 5.3)